Chandigarh (Gurpreet Singh): The Haryana government has updated the format of the Last Pay Certificate to streamline service record management and guarantee the time-bound settlement of pension cases for all government employees, including Indian Administrative Service and Haryana Civil Services officers. Chief Secretary Anurag Rastogi has issued detailed directives regarding this administrative update to all administrative secretaries, heads of departments, divisional commissioners, deputy commissioners, and top officials across state boards, corporations, and universities.
The official directive notes that administrative delays frequently occur during the transfer or retirement of senior bureaucracy due to lagging departments failing to submit service verifications, leave salary documents, and pension contribution challans on time. This paperwork delay has historically caused unnecessary bottlenecks in finalizing pension accounts. To rectify this, the Finance Department amended the traditional format defined under the Punjab Treasury Rules, Volume Two, through a notification implemented on April 1, 2026.
Under the newly restructured framework, every government department must mandatorily verify and certify an employee’s service record at the exact time of their transfer or relieving date. This shift aims to establish a continuous and synchronized system for maintaining service histories across the state administration. Moving forward, all administrative units are strictly required to issue certificates using only this updated template, ensuring that serial number ten, which contains the service verification details, is duly certified by the competent authority.
Furthermore, a copy of every updated certificate issued for senior administrative and civil service officers must now be directly forwarded to Services Branch Four of the Chief Secretary’s Office. This double-layer reporting ensures centralized oversight of service data, preventing structural delays when calculating retirement benefits. State boards and corporations have also been instructed to promptly submit all relevant leave salary and pension contribution challans directly to the central office to keep employee files fully updated.
